Okay, so hopefully you’ve found your dream venue, and if your venue is anything like ours, you’re starting with a blank slate. A lot of work is ahead!
Our venue was just under 100 miles from where we live so we were limited on visits to measure, and plan out decor.
I took a bunch of photos the two visits we made before choosing the venue, and spent a year using those to plan out a rough idea on how we were going to decorate. Then, two months before our wedding, we took a final trip up to the venue to truly measure and make sure everything would work as I envisioned it.
Make sure when you tour your venue, you discuss with whomever is in charge, what items you are allowed to move, and what is not allowed to move. As we walk through this you’ll see there were several items we couldn’t move, and so we had to improvise ways to include them in our decor.
On our second visit to the venue, there was a family reunion being set up, and they had all the tables on the back deck, overlooking the property. I fell in love with this idea, and we honestly planned our wedding guest count around how many people could fit on the deck. Make sure, when you’re planning, to find out how many people can safely fit in your intended area.
I brought my fiancé, one of his best men, and my Matron of Honor to help us measure and plan everything out. Make sure you have a team of reliable and honest people to help you plan. There were some ideas I had that needed some guidance on. There were some problems that needed another set of eyes to help trouble shoot, and having the four of us together really helped us brainstorm and solve the possible issues at hand.
In this post, I’m going to discuss how we transformed the room in the photos above, into the perfect dreamy reception space!
In our conversations with the owner, I made sure to take notes of some very important details that we needed to remember. I’ll include them below, just so you can have an idea what we were working with.
- The rug inside the “big room” (room photographed above) cannot have food, or shoes on it. In order to have our reception in the room we would need to roll up the rugs, and the mats underneath and find a safe space for them. Owner warned us, they were very heavy and almost impossible to move
- Speakers cannot be moved, and must remain in their same spots
- Yoga ball rack cannot be moved, and must remain in spot
- Anything we move, needs to be returned to exact same spot it was found
- We can use any of the tables or chairs
We immediately sat down on the floor in the “big room” and measured everything. We measured the size of the room, length of the flags hanging from the ceiling , because though they were cute, they did not match our mint green and yellow wedding.
We measured the speakers, yoga ball holder, and mantle with the tapestry piece hanging.
For this room specifically, we knew we wanted to build something to cover the yoga balls, and the TV hiding behind the tapestry. My vision was to turn the yoga ball area into our photo booth (which was our guestbook.) My MOH offered to build frames out of PVC Pipe. I’ll post our how-to in another post, so look out for that!
I drew out a replica for the space, and we planned out where everything would go.
Above, you can see how I drew out the room. The room measurements were 33.10 feet wide by 44.7 feet long. Each square = 2 feet. I cut out minature versions of each of the tables, and made a rough estimate on where things would be. This came in handy the weekend of the wedding because all everyone had to do was look at the diagram and know where things would go.
When planning out your space, I highly recommend taking the time to do this. Draw your space out on some graph paper, and plan out where things will go. That way the day of your wedding you can delegate the task to someone, and be confident the task will turn out ask you had hoped.
I’m going to end this post here, and continue our next post with what decorations we chose for this space!
Did you miss our other two wedding posts?
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Click here if you’re looking for a cute and easy rustic DIY Save the date.